Page 3 - Convention Promotion Foundation

Application Guideline

Eligibility
The fund is granted to professional associations, non-profit societies or groups of persons who
wish to be host of an international meeting event in Thailand which is expected to be attended
by 300 participants or more. The applicant or the events must have support of a governmental
or/and public organisation. The event should require not less than 6 months for preparations.

Procedure of Loan Application

Application Form Management of Event
The application form must be completed in full online To ensure success, the event must be professionally
via the TICA website: www.tica.or.th managed. The applicant may appoint a professional
(Link’s Application Form) To ensure maximum management company, or if the event is to be
benefit of donated funds, the loan is to be paid back organised on behalf of the Local Organising
for availability for future events. It is therefore in the Conmmittee by individuals with direct experience
best interest of CPF management and the applicant in managing international events, the applicant is
to support an ensured successful event. requested to present related reference in this regard
to the satisfaction of the committee.
Guideline of the Loan
• The event must subscribe to an insurance policy.
The loan is granted for Preparation expenses of the • TICA, as administrator of Convention Promotion
events. A maximum amount of Baht 1,000,000 in total Foundation, shall assign staff to become an observing
may be granted for an event and may be drawn in member of the Host Organising Committee and
smaller amounts at a time, as and when the expenses provide guidance as appropriate.
are actually required.
Repayment
Items of expenses which will be considered are:
The loan is to be paid back in all entirety after
Preparation: completion of the event. A reasonable time frame,
• Marketing & Promotion. Printing of announcements usually within 3 months after the event, is requested.
and other materials, postage and advertisements Voluntary donation of funds from profitable events will
and costs of publicity and promotion via Social assist in enhancing growth of the foundation which
Media channels. will benefit other hosts of future events in particular,
• Creation, establishment and maintenance of and Thailand in general.
an internet website and related matters.
• Administration. Cost of office rental, equipment Report of Changes
rental/purchase, staff hire, deposit required
The applicant shall give notice in writing if there is
by suppliers, etc.
any change in any part of the descriptions in the
application such as name of guarantor, etc.
For the loan, a detailed breakdown is requested to
present each item of expense, timeframe when each
Cancellation of Loan
item is required (reflecting amounts to be paid to
respective suppliers). If possible, a preliminary draft The committee may cancel any loan previously
of the budget of the conference will demonstrate the approved or claim repayment of the loan previously
readiness and dedication of the applicant and will granted if there has been any fraudulent descriptions
greatly help with the committee’s decision. within the loan application OR if any change has taken
place in the descriptions in the application resulting in
Committee Consideration the amount of loan previously approved or granted is
found to be inappropriate OR if any reasonable ground
CPF committee will hold a meeting to evaluate
has been found to be inappropriate to grant the loan.
the application and may invite the applicant to the

meeting if deemed necessary. The committee
Special Request
reserves the right to judge the application and make
the decision as it considers most sound and correct. • Consideration in utilising services of CPF members
Decision of the committee is accepted as final. for the event wherever possible is requested. This is
Also required is the Article of Incorporation or because fund donors who are industry suppliers also
association by-laws of the applicant. have an option to contribute additional funds from
revenue generated from servicing the events.
Loan Agreement
If the loan is approved, an agreement is requested
to be signed by the president or an executive of an
equivalent stature, and another senior member of the
association who will thus become Guarantors of the
loan. Payment will be remitted to the bank account in
the name of the association or as agreed.